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Human Resources (HR)

Purpose & Scope​

HR centralizes employee data, attendance, leave, payroll components, and internal communications. It reduces administrative overhead and improves visibility across the workforce.

Who Uses This​

HR admins, payroll specialists, team leads, and employees (self‑service where enabled).

Key Capabilities​

  • Core HR: Employee profiles, contracts, documents, and role/permission assignments.
  • Time & Attendance: Shifts, rosters, clock‑in/out, overtime rules, and approvals.
  • Leave Management: Policies, accruals, carry‑over, multi‑level approvals.
  • Payroll Preparation: Earnings/deductions, allowances, loan recovery, payslip generation.
  • Engagement & Scheduling: Events, meetings, announcements, and goals.
  • Security: Role‑based access; audit history of sensitive changes.

Data Model & Core Entities​

  • Employee, Position/Role, Team/Department
  • Attendance, Leave Request, Payroll Item/Run, Announcement/Event

End‑to‑End Workflows​

  1. Onboard: Create employee profile → assign role/permissions → upload documents.
  2. Timekeeping: Publish roster → capture attendance (device/app) → approve exceptions.
  3. Leave: Employee requests leave → manager approves → balance auto‑updates.
  4. Payroll Prep: Compile earnings/deductions → generate payslips → post journals to Accounting.

Configuration​

  • Working calendars, holiday lists, and shift patterns.
  • Leave types (annual, sick, maternity, unpaid) and accrual rules.
  • Payroll components (earnings, deductions), rounding rules, pay cycles.
  • Document templates for offers, contracts, and HR letters.

Integrations​

  • Accounting: Payroll journals and reimbursements.
  • UGS: Headcount, attendance, overtime, and attrition KPIs on dashboards.
  • Access Control/Devices: Optional time‑capture devices or mobile app check‑ins.

Reports & KPIs​

Headcount, attendance compliance %, overtime, leave utilization, payroll cost by department, attrition.

Tips & Edge Cases​

  • Enforce maker‑checker for payroll; require HR + Finance approvals before posting.
  • Anonymize sensitive notes; ensure role permissions meet least‑privilege.