Fleet
Purpose & Scope
Fleet monitors vehicles and drivers to cut fuel and maintenance costs and improve delivery reliability.
Who Uses This
Fleet managers, dispatchers, operations supervisors, finance (cost control).
Key Capabilities
- Vehicle Management: Maintenance schedules, service reminders, odometer logs, alerts, expenses, fuel entries.
- Driver Management: Profiles, assignments, GPS visibility, work‑order assignment, behavior tracking.
- Tracking: Real‑time GPS, route history, geofences, alerts (overspeed, idle, out‑of‑route).
- Docs & Compliance: Registration, insurance, and inspection reminders.
Data Model & Core Entities
- Vehicle, Driver, Assignment, Work Order, Trip, Expense/Fuel
End‑to‑End Workflows
- Plan: Assign driver + vehicle → set route and orders.
- Execute: Track trip in real time; capture events (stops, delays, incidents).
- Close: Post fuel and expense logs; auto‑schedule next service; feed KPIs.
Configuration
- Service templates (km/time) and reminder thresholds.
- GPS device or mobile‑app tracker settings; alert rules and geofences.
- Expense categories; approval flows for repairs and tires.
Integrations
- Logistics: Route plans, stop lists, POD status.
- Accounting: Vehicle expenses, fuel, and depreciation journals.
- UGS: Cost per km, utilization, and on‑time performance trends.
Reports & KPIs
Utilization %, cost per km, fuel economy, maintenance compliance, incidents per 10k km, driver score.
Tips & Edge Cases
- Track tire lifecycle separately to reduce waste and catch alignment issues.
- Use geofences for customer sites and depots to automate ATA/ATD events.